AI Recommendations

What is it?

AI Recommendations are automatic suggestions generated by BlueFOX, Capnio’s intelligent assistant. Every day, BlueFOX analyzes your data (your stock, orders, sales, waste, and supplier performance) and proposes concrete actions to help you manage your business more efficiently.

Think of it as having an assistant who watches everything around the clock and tells you: “Heads up, you need to order flour before tomorrow” or “Supplier B is 15% cheaper for this product — you should switch.”

Every morning at 6:00 AM, BlueFOX generates new recommendations based on the latest data. You will find them waiting when you open Capnio at the start of your day.

What is it for?

• Never run out of stock: BlueFOX predicts shortages before they happen
• Order the right quantity: not too much (waste), not too little (stockout)
• Choose the best supplier: by comparing prices and delivery times
• Reduce waste: by spotting products you throw away too often
• Save time: instead of checking everything yourself, BlueFOX does it for you
• Make better decisions: every recommendation is based on real data, not gut feeling

How does it work?

The recommendations list

When you open the page, you see a list of cards, each one being a recommendation from BlueFOX. For each recommendation you can see:

• The title: what BlueFOX is suggesting (for example “Order T55 flour”)
• The priority: high (red), medium (orange), or low (green)
• The type: order, waste reduction, price optimization, supplier choice
• The explanation: why BlueFOX is making this suggestion, backed by data
• The status: New, Accepted, Declined, or Completed
• The action buttons: to execute the recommendation directly

The most urgent recommendations appear first.

Recommendation types

Stockout prediction

BlueFOX predicts when you are about to run out of a product:

• “You have 2 kg of flour left and use an average of 5 kg per day. Stockout expected tomorrow.”
• “You have no butter left in stock. Place an order immediately.”
• “On Mondays you use 30% more tomatoes. Plan an extra order for the weekend.”

BlueFOX looks at your past consumption, seasonal trends, and current stock to calculate when you will run out. It factors in your suppliers’ delivery times to alert you early enough.

Note

The longer you use Capnio, the more accurate BlueFOX’s predictions become. It learns from your history and adapts to your rhythms.

Optimal quantities

BlueFOX calculates the ideal quantity to order for each product:

• “Order 15 kg of flour to last until the next delivery (5 days)”
• “Reduce your salad order by 20%: you regularly throw away 3 kg per week”
• “Order 50 kg instead of 25 kg: the volume discount saves you 18 euros”

The calculation takes into account your average consumption, opening days, seasonal variations, and the supplier’s delivery lead time.

Supplier choice

BlueFOX helps you choose the best supplier for each order:

• “T55 flour is 15% cheaper from Supplier B than from your current supplier”
• “Supplier A delivers in 24 hours versus 48 hours for Supplier B, and the price is the same”
• “The price of butter has increased by 20% at your current supplier. Request a quote from another one.”

BlueFOX combines price and delivery time to recommend the best choice. A slightly more expensive supplier that delivers faster may be the right call if you are close to running out.

Tip

Supplier choice recommendations can save you a lot of money over the course of a year. Take them seriously, even when the difference seems small.

Waste reduction

BlueFOX spots products you are wasting too much of:

• “You threw away 8 kg of salad this month. Reduce your order by 20%.”
• “3 batches of yogurt expired without being used. Order smaller quantities more frequently.”
• “Your chicken stock regularly exceeds your consumption. Lower your reorder threshold.”

It compares your waste with your consumption to find products where there is too much waste.

Recommendation statuses

Each recommendation goes through a lifecycle:

Status	Color	What it means
New	Blue	The recommendation has just been generated and you have not seen it yet
Accepted	Green	You accepted the recommendation and the action is in progress
Declined	Gray	You decided not to follow this recommendation
Completed	Dark green	The recommended action has been carried out successfully

Priorities

Each recommendation has a priority level:

Priority	Color	What it means
High	Red	You need to act now. For example, a product is out of stock or will be tomorrow.
Medium	Orange	You need to act soon. For example, a product will be running low in 2–3 days.
Low	Green	This is an improvement suggestion. For example, switching suppliers to save a little.

Filtering recommendations

You can filter the list to focus on what matters most:

• By priority: see only high, medium, or low recommendations
• By type: see only orders, waste reductions, or price optimizations
• By status: see only new, accepted, declined, or completed recommendations
• By product: see recommendations for a specific product

Executing a recommendation

Each recommendation has action buttons so you can act directly without leaving the page:

1. Read the recommendation and its explanation

2. If you agree, click the action button:

   • “Order”: opens the order form with the product, quantity, and recommended supplier pre-filled
   • “Adjust stock”: opens the stock adjustment form
   • “View supplier”: opens the profile of the suggested alternative supplier
   • “Edit threshold”: opens the product settings to change the alert threshold

3. If you disagree, click “Decline” to mark the recommendation as declined

Tip

When you click “Order”, Capnio automatically creates a draft order with all the information already filled in: the right supplier, the right product, and the recommended quantity. All you have to do is review and confirm.

Creating an order from a recommendation

This is the most powerful feature of the recommendations. When BlueFOX suggests ordering a product:

1. Click “Order” in the recommendation
2. Capnio opens the order form with:
   • The supplier already selected (the best one according to BlueFOX)
   • The product already added
   • The quantity already filled in (the calculated optimal quantity)
   • The price already entered (the price on file for that supplier)
3. Check that everything is correct
4. Add more products if needed
5. Save as a draft or send directly

The recommendation status automatically changes to Accepted, then to Completed once the order is sent.

How BlueFOX generates recommendations

Every morning at 6:00 AM, BlueFOX runs a full analysis. Here is what it looks at:

• Your consumption history: how much of each product you use per day, week, and month
• Your current stock: what you have in reserve today
• Your past waste: how much of each product you have thrown away
• Supplier prices: how much each product costs at each supplier
• Delivery lead times: how long each supplier takes to deliver
• Seasonal trends: some products sell more in summer than in winter
• Supplier performance: which supplier delivers on time and which one is often late
• Your past orders: how often and in what quantity you order

Note

Recommendations are recalculated every morning. If you receive a delivery during the day and your stock goes back up, the “Order” recommendation will disappear the next morning.

Buttons and options

Button	What it does
Filter by priority	See only recommendations of a certain urgency level
Filter by type	See only a specific recommendation type (order, waste, price, supplier)
Filter by status	See only new, accepted, declined, or completed recommendations
Order	Create a pre-filled order based on the recommendation
Adjust stock	Create a stock adjustment based on the recommendation
View supplier	Go to the alternative supplier’s profile
Edit threshold	Change the product’s alert threshold
Decline	Mark a recommendation as declined
Refresh	Ask BlueFOX to recalculate recommendations now

Frequently asked questions

Are the recommendations reliable? BlueFOX relies on your real data: your consumption history, waste, prices, and supplier lead times. The more you use Capnio and the more data you enter, the more accurate the recommendations become. In the beginning (the first 2–3 weeks), they may be a bit rough — that is perfectly normal.

What time are recommendations generated? Every morning at 6:00 AM. When you open Capnio upon arrival, the day’s recommendations are already there. You can also click “Refresh” to force a recalculation at any time.

Do I have to follow the recommendations? Not at all. They are suggestions, not obligations. You remain in full control of your decisions. If BlueFOX tells you to switch suppliers but you prefer to keep yours for other reasons (quality, proximity, relationship), simply decline the recommendation and move on to the next one.

Can BlueFOX place orders on its own? By default, no. BlueFOX makes suggestions and makes it easy for you to act on them (pre-filled buttons), but it is always you who clicks to confirm. If you use BlueFOX in autonomous mode, it can create draft orders automatically, but you still need to approve them before they are sent.

Why don’t I have any recommendations? If the list is empty, it is either because everything is fine (your stock is in order and your prices are good) or because Capnio does not yet have enough data to make suggestions. Keep using the application for 2 to 3 weeks and the recommendations will start appearing.

Can I recover a recommendation I declined? Declined recommendations are archived. If the situation changes and the recommendation becomes relevant again, BlueFOX will automatically generate a new one during the next morning’s analysis.

How does BlueFOX choose which supplier to recommend? BlueFOX combines two criteria: price (who is cheapest?) and delivery time (who delivers fastest?). If you are close to running out, it favors the fastest supplier, even if they are a bit more expensive. If you have time, it favors the cheapest option.

Do recommendations take weekends and holidays into account? Yes. BlueFOX knows that some suppliers do not deliver on weekends. If you need to order for Monday, it will alert you on Thursday or Friday so the order is placed in time.

Pro Tip

Make it a habit to check your recommendations every morning when you arrive. It is like reading your mail: in 2 minutes you know what is urgent. Start with the red recommendations (high priority), then the orange ones. The green ones can wait until you have a quiet moment. By regularly following BlueFOX’s advice, you can reduce your waste by 15–25% and your purchasing costs by 5–10%. Click “Order” for the recommendations you accept — the pre-filled order saves you even more time.